Guidelines for International Entries

Advice for International Competition Entries

This page provides advice and guidance for anyone sending a quilt from outside the UK for the Festival of Quilts competitions.

From the European Union

The guidelines for importing into the UK changed at the beginning of 2021 following the UK’s departure from the EU. Although part of agreement is that no duties will be applied to imports from the EU, unfortunately UK VAT does need to be paid on entry into the UK.

From Russia

Whilst we are able to receive entries from Russia, unfortunately due to restrictions from the Russian authorities, we are no longer able to return them. If you reside and Russia and wish to enter the competition, you will need to arrange to collect the work from the show and hand carry them back, or supply an alternative address outside of Russia.

From outside the European Union

Duty & VAT is still applicable for all items arriving from countries outside the EU.

Please note that the above charges may be minimised if you follow the advice below.

Step Guide and advice from Bill Bowden Event Logistics:

1) Find a Courier Company

Send your quilt with a reputable International courier company when packed (for example DHL, UPS, Fed Ex etc).

2) Complete a commercial invoice 

Enter a value for your quilt

The courier company will be able to supply you with a template for this.

You will need to place a monetary value on your package. Without devaluing your hard work, we recommend you enter a nominal value for your quilt (ie £10) as it is a personal item and not for resale.

The UK Import VAT of 20% will be calculated using this value so the lower the value you place on the quilt, the lower the fees you will be charged.

Enter the following Commodity Code

You will also be asked for a commodity code to put onto the commercial invoice. We recommend you use HS Code: 5811 0000 99

Describe the package contents

You will also be asked to describe the package contents and we recommend you describe your work as “Personal handmade quilt to be displayed within an exhibition (The Festival of Quilts 2023) to be returned to sender at the close”

3) Send DDP

Inform the courier that the parcel should be sent DDP (Delivered Duty Paid)

This ensures you have pre-paid all your charges in advance and there will be no delay in delivery within the UK.

4) Get a Tracking Number

Ensure they advise you of the tracking details.

Following the above steps should help ensure your parcel arrives safely and quickly and with the minimum cost to you. However please be aware that the organisers cannot take responsibility for any issues regarding the delivery of your quilt.

All costs associated with the delivery of your quilt are the responsibility of the maker and will not be covered by Bill Bowden Event Logistics or the show organisers, Immediate Live.

Labels and Despatch

Before despatch, please ensure you label your quilt using the label template provided by the show organisers (sent by email).

Once labelled, please send your quilt entry to

Festival of Quilts competition

c/o Bill Bowden Event Logistics Ltd 

4 Dickens Close, East Grinstead 

West Sussex

RH19 1SE 



Please ensure your entry arrives between Monday 25th July through to Sunday 7th August 

If you require any further advice or guidance on sending your quilt from to the UK please email or