Instructions on getting your Quilt to us

Delivery of your Quilt

If you are posting your quilt or dropping it off at our collection point in West Sussex the quilts need to arrive between Monday 6th July – Sunday 19th July 2020. (Quilts cannot be accepted after this date).

If you are posting your quilt from overseas please refer to this overseas instruction manual here ( Please note any customs duty or charges must be covered by the entrant and will not be paid by the show organisers or by Bill Bowden Freight Logistics’)

Please note that the labels we provide are for administrative purposes. We do not provide postage labels – you will need to create these yourself.

If your labels are delayed in the post or you need to get your quilt to us before they arrive, you can create your own labels. Please call us on +44 (0) 20 7688 6830 to find out your Entry Number (only available from the beginning of July), and make sure each quilt is packaged properly and clearly labelled with your name and contact details.

Please choose one of the following options to get your quilt to us:

Option 1 – DELIVERY BY HAND
Costs £8 (delivery cost only).
Please deliver your quilt by hand to:

Bill Bowden Event Logistics in West Sussex – Tel: +44 (0) 203 475 2700
Bill Bowden Event Logistics Ltd
4 Dickens Close,
East Grinstead,
West Sussex,
RH19 1SE

If delivering the quilt personally by hand, you MUST do so between Monday 6th July – Sunday 21st July 2020. Monday – Friday you can deliver from 8.00am and 8.00pm  and weekends 9.00am – 5.00pm.

Option 2 – POST YOUR QUILT
If you wish to post your quilt, it must be posted to our shippers
Bill Bowden Event Logistics in West Sussex at the following address:

Bill Bowden Event Logistics Ltd – Tel: +44 (0) 203 475 2700
4 Dickens Close,
East Grinstead,
West Sussex,
RH19 1SE

The cost of postage will depend on the courier or service you choose. Please create your own postage label (the labels we send you are for our administrative use only).

Under no circumstances should you post to any other address than Bill Bowden Event Logistics in West Sussex.

The NEC Birmingham
Alternatively you can hand deliver your quilt to the NEC, Birmingham.

Option 1 – DELIVERY BY HAND
Costs £8 (delivery cost only).
Please deliver your quilt by hand to:

Hall 8, The NEC,
North Avenue,
Marston Green,
Birmingham
B40 1NT

Drop off your quilt between 10am – 4pm on Monday 27th July 2020 ONLY. Please drop off your quilt quilt at the entrance to Hall 8.

Advice on How to Package your Quilt

Packaging the quilt is ultimately the responsibility of the maker, but we advise the following methods if possible:

  • Roll your quilt face-out around a cylindrical tube (cardboard if possible) putting acid-free tissue paper between each roll if possible.
  • Alternatively, fold it into as small a parcel as possible (with tissue paper inserted to avoid creases).
  • Both rolled and folded quilts should be covered in bubble wrap to ensure it is waterproof and to limit possible damage.
  • Rolled quilts should then be covered in brown paper and an address label attached.
  • Folded quilts can be packaged in a box if available, or covered in brown paper with the address label attached.
  • Attach a ‘From’ label but make it clear which is the ‘From’ and ‘To’ address. If your address labels are hand-written, please write clearly in BLOCK capitals.
  • If you are entering a 3D item or wearable art piece, please make sure you provide adequate protection for your work.

Your Labels

Three labels (to help us identify your quilt) will be sent to you.

Please note, we intend to email labels to those of you sending work from overseas.

If you are entering more than one quilt, please ensure that the correct labels are placed with the appropriate entry.

On each sheet of labels you will find:

  • The first label is to be fixed to the back of the quilt detailing the name and address of the maker plus the relevant competition. Please sew a flap of fabric on the back of the quilt to cover this label, to ensure anonymity during the judging.
  • The second label should go on the outside of the packaging (which will not reveal the detail of the contents).
  • The third label is to be attached to your packaging to help us with the return of your quilt
  • Labels for Young Quilter / Embroiderer will be written in the name of the adult / carer who has entered for them. Please be assured that the child’s name will appear in the catalogue.

*Please note that although we do our best to return your packaging after the show, we cannot guarantee it.

Sending Multiple Quilts in one Package

We will permit more than one quilt to be sent within one parcel but only when:

Thank you for entering this year’s Festival of Quilts Competition. We can’t wait to see all your enteries! 

competition quilts